RochesterISSA Purchase Order Guidelines

Acceptance

Purchase orders are accepted for the following:

For sponsorship at all levels, organizations may submit purchase orders for amounts of $500 or more.
Government organizations, school systems and other educational institutions may also submit purchase orders for registration of attendees.
Purchase orders are subject to credit approval by the Treasurer. If your organization has not submitted a purchase order to us before, please email the Treasurer and include your contact information, D&B number and one bank reference.

Buyer Information

Your purchase order should include the following information:

1. Purchase order number.

2. Buyer information, including
    * Company/organization name.
    * Mailing address.
    * Purchasing contact`s name, phone, fax, and e-mail.

3. Billing information, including
    * Method of payment.
    * Preferred currency (if omitted, $US will be used).
    * Billing contact`s mailing address, name, phone, fax, and e-mail.

4. Signature, name, and title of a buyer`s officer or authorized purchasing agent.

5. If this is your first time submitting a purchase order please include your D&B number and a bank reference.

Vendor information

Rochester ISSA must be listed as the vendor. Refer to the Contact Us page for full contact information.

Service Description

Include information that is sufficiently detailed to identify the services being ordered. E.g., sponsorship levels, sponsored items, options.

Rochester ISSA is not subject to backup withholding under the backup withholding rules set by the U.S. Internal Revenue Service. Thus, you are not required to withhold tax from your payments to us. To obtain our TIN and backup withholding information, download our form W-9.

Terms and Conditions

Once we accept your purchase order, it becomes a binding contract between the buyer and vendor. We reserve the right to refuse purchase orders that specify property transfer, warranty, usage, and performance conditions that conflict with our standard terms, conditions, warranties, and disclaimers for a particular service. Please make a reasonable effort to modify your standard terms and conditions to resolve the conflicting provisions. Also, all purchase orders are subject to credit approval.

If the service being provided is subject to a separate, written service agreement, your purchase order must state that the provision of the service is based upon the terms and conditions of that service agreement.

Payment terms

Unless your organization has prior approval from our Treasurer to use Authorized Purchase Orders, we require prepayment of all orders, that is, payment in full must be arranged using one of the payment methods we accept.

For Authorized Purchase Orders, the payment term may not exceed thirty (30) calendar days.

Methods of payment we accept include: check or money order, PayPal, and direct ACH transfer (which must be prearranged with the Treasurer).

Deadlines (for RSS 2011)

Purchase orders for sponsorship must be received by August 20, 2011

Purchase orders for attendees must be received by September 20, 2011

After these deadlines, payment must be made by check, money order or PayPal. Attendees may also pay by credit card on the RSS 2011 website.

Submitting a purchase order

Fax, mail, or e-mail your purchase order using contact information listed on the Contact Us page.

Please contact us if you have any questions, need additional information, or require clarification of any of the above information.