To ensure a fair and transparent process, we use a random drawing system for sponsorship opportunities. Here’s how it works:
This approach helps level the playing field and ensures a fair opportunity for all potential sponsors.
The Diamond Sponsorship Drawing is a two-step process that provides an opportunity for Platinum-level sponsors to be upgraded to a Diamond Sponsor through a random selection.
Here’s how it works:
This process gives all interested Platinum sponsors an equal chance at securing the sole Diamond Sponsorship.
No, we do not share attendee lists from previous years, as access to this information is an exclusive benefit for our paid sponsors. However, you can review our website for summarized attendance trends, audience demographics, past sponsors, and other relevant event details to help inform your decision.
Yes! Selected sponsors are welcome to partner with another organization or share their sponsorship slot. However, to ensure smooth communication and coordination, we require one individual or company to serve as the primary point of contact. This designated contact will be responsible for handling all sponsorship-related communications, logistics, and commitments on behalf of both parties.
If you plan to share your sponsorship, please notify us in advance and confirm the details of the designated point of contact.
Each booth includes:
Diamond Sponsorship includes a double-wide booth.
More details about the booth and booth selection are available in the Sponsorship Information Packet sent to participating sponsors.
400 paid attendees, but around 650 individuals will be at the event (including sponsor staff and organizers) though attendance may vary. We consistently draw a strong audience of security professionals and decision-makers, providing valuable networking and engagement opportunities for sponsors.
Yes! We partner with a lead retrieval service to help sponsors connect with attendees more effectively. More details on how this service works and how you can take advantage of it will be provided as the event approaches.
Release of the Opt-In Attendee list is an exclusive benefit for paid sponsors and is not available to prospective sponsors.
The Opt-In List contains contact details for attendees who explicitly choose to share their information with sponsors when purchasing their tickets.
The information provided includes:
To encourage participation, we offer raffle drawings as an incentive for attendees to opt in. Only those who choose to share their information will be included in the list, in respect to privacy preferences.
To ensure the best experience for both attendees and sponsors, as well as to accommodate our limited ticket availability, we limit the number of sponsor passes provided for team members working behind their booth.
Since this is a badged event, all sponsor representatives must be registered in advance. More details on how to register your sponsor reps will be provided for participating sponsors.
Additional information is available in the Sponsor Logistics Packet, which is emailed to the designated contact for all participating sponsors. This packet includes important details on booth setup, event logistics, and other key information to help you prepare.
Your Sponsor Logistics Packet will be sent to your designated contact person shortly after your payment has been received. Please note that your sponsorship slot is not officially secured until payment is received. If you are a participating sponsor and have not received your packet or have any additional questions, please reach out to us at sponsorship@rochestersecurity.org.
Once you have been selected as a sponsor, you will receive an email notification along with a separate invoice from Stripe. When a payment is successful, Stripe will issue you a receipt.
Payment is due upon receipt of the invoice. Please note that your sponsorship slot is not officially secured until payment has been received.
Additionally, booth choice is influenced by a combination of your Sponsorship Level and the date your payment is received. Early payment can improve your chances of securing your preferred booth location and, for Platinum sponsors, your preferred time slot for the Sponsor Track presentation.
Yes! You are welcome to submit to the General Call for Presentations (CFP). However, please keep in mind:
We encourage you to share your expertise, insights, and industry knowledge in a way that is educational and unbiased.
No. Sponsor Track presentations are an exclusive benefit for Platinum and Diamond sponsors and not subject to review by the CFP committee or the sponsorship committee. The General CFP is managed by a completely separate committee with its own review process. As a Diamond or Platinum Sponsor, you have the flexibility to present content of your choosing during your Sponsor Talk.
Yes! Employees from sponsor companies are welcome to attend the conference as regular attendees. They can purchase tickets through the standard registration process.
Please note: Regular attendees from sponsor companies will not be badged as booth staff and will be considered separate from your official sponsor representatives.
You will receive detailed registration instructions by email, including how to register your booth staff and claim your included sponsor passes.
EIN 57-1205722
W9 included as part of our sponsorship informational mailing.